Three designers share project files through personal email accounts
An architecture studio moves from scattered personal accounts to business email, Microsoft 365 and organized shared project folders.
The business situation.
Studios, consultants and small practices still working from personal mailboxes and emailed files
An architecture studio's three designers email drawing sets from personal accounts, and the departing designer kept half a client's history in a private mailbox. Clients see mismatched sender addresses, project files live on laptops and in attachments, and nobody is sure which version of a drawing set is current.
An illustrative business situation, not a customer case study.
How we can help.
Bladesystems plans the studio's domain and business mailboxes, the move of mail and files from personal accounts, and Microsoft 365 with Teams and OneDrive organized around each project. Sign-in and ownership are decided up front so a departure does not take project history with it.
- Microsoft 365 and Azure
- Business email and migration
- Teams, OneDrive and shared work
What changes in practice.
Project mail and shared files belong to the business rather than a designer's personal account. Staff can find the agreed drawing set in a project workspace, with ownership and access that the studio can review when people join or leave.
Which version?
Three inboxes. Three versions.
One home per project
Business email and a shared home for each project
Found without asking
Current files, from a business address
Plan your business email.
List the mailboxes and shared folders in use, your domain name, and the three projects whose files are hardest to find today.
Migration scope, subscription choices and compatibility with design software are confirmed during planning; Microsoft subscriptions are separate licenses selected with you.
305.253.5000